A Maintenance Assistant vacancy is available at our Client Wits Health Consortium's Reproductive Health and HIV Institute (RHI) in Hillbrow - Johannesburg. Background
The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa’s health challenges.
It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health and vaccinology. This is done through pioneering, multi-disciplinary research; responsive technical support and innovation in health services; and evidence-based policy development and advocacy with national, regional and global stakeholders.
The Wits Reproductive Health and HIV Institute (Wits RHI) is a leading research institute attached to the University of the Witwatersrand. We address some of the greatest public health concerns affecting the region, including HIV, sexual and reproductive health, and vaccinology. We do this through pioneering, multi-disciplinary research; responsive technical support and innovation in health services; and evidence-based policy development and advocacy with national, regional and global stakeholders. Our Key Populations Programme seeks a Technical Advisor to join our senior leadership team.
Main purpose of the job
To assist with the general maintenance and operations of the building and facilities which include but is not limited to building maintenance, renovations and repairs, office planning and health & safety
Key performance areas
Implement strategic Facilities Management objectives
Work according to designed facilities work plan for effective facilities management
Comply with service level agreements (SLAs) for operational services
Conduct monthly inspections, assessments and evaluations of sites and identify corrective actions required for maintenance and cleaning
Attend to breakdowns or repairs (where possible) or take corrective action
Purchase goods for maintenance or repairs within budgetary guidelines
Procure suppliers and contractors according to relevant policies and procedures
Make recommendations for preferred suppliers in accordance with company policies and donor requirements
Obtain quotes and select suppliers and/or external contractors according to legal regulations and donor requirements
Prepare, implement and monitor SLA for ongoing maintenance and repairs
Review contracts and manage operational services
Report any site/facilities issues to management as and when required
Provide effective and quality support to events and meetings
In conjunction with Facilities Officer source, identify and assess available sites or offices for expansion or improvement
Obtain relevant information and history on building, sites and offices occupied
In conjunction with Facilities Officer consult and negotiate with stakeholders and owners regarding expectations or requirements
In conjunction with Facilities Officer liaise with and assign suppliers and/or contractors when required
Provide project management assistance with site renovation projects according to quality standards and deadlines
Conduct inspections, manage snag lists and site hand over
Report any renovation/office planning issues and matters to management as and when required
Adhere to asset management policies and procedures
Comply with relevant controls to ensure that assets are maintained, moved and stored effectively and with care
Notify Asset Officer of any anticipated asset transfers or disposals
Plan, monitor and implement quarterly stock takes in conjunction with the Asset Officer
Liaise with Fleet and Safety Officer to integrate SHE requirements with the facilities portfolio
Implement relevant health and safety policies and procedures
Reinforce adherence of SHE requirements for contractors and suppliers
Dispose of medical and other waste according to relevant policies and procedures
Provide assistance with facilities related queries and, if applicable, redirect it accordingly
Act as the point of contact in assisting staff with the implementation of relevant vehicle policies and procedures, breakdowns and vehicle maintenance. Screen telephone calls and emails, enquiries or requests and handle them when appropriate
Devise and maintain relevant office systems such as electronic and manual filing systems
Maintain all current spreadsheets and records to ensure data integrity at all times
Perform relevant administration i.e. filing, copying, faxing and any other ad hoc administration duties as assigned
Compile relevant weekly and monthly reports that include feedback on key performance areas
Take ownership and accountability for tasks and demonstrates effective self-management
Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
Maintain a positive attitude and respond openly to feedback
Take ownership for driving own career by participating in ongoing training and development activities
Required minimum education and training
Grade 12 with a relevant technical qualification
Valid South African driver’s license
Required minimum work experience
Minimum 6 months relevant experience in operations or facilities management
Working knowledge of MS Office packages
Desirable additional education, work experience and personal abilities
Certification in project management and Health & Safety
Good organisational skills are required
Pro-active, able to exercise discretion and independent decision-making
Able to prioritise own work load and work to deadlines
Assertive, confident and adaptable
High stress tolerance
Self-motivated, able to work independently and work as part of a diverse and multidisciplinary team
Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV - Please Apply Online
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
The closing date for all applications is 15 November 2019.
Wits Health Consortium will only respond to shortlisted candidates.
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
Please note that AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
AJ Personnel does not have any salary or other information regarding the position.
SCAM ALERT - PLEASE BE AWARE! NOT AJ PERSONNEL OR ANY REPUTABLE AGENCY NOR ANY CLIENT WILL ASK MONEY FOR INTERVIEWS. NO FEES WILL BE CHARGED FOR ANY INTERVIEWS OR OFFERING YOU A JOB!!! - DON'T BE SCAMMED!!!
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